This following work plan provides examples of the steps required for Action 2 – as identified in the Accessibility Plan Sample.
Action 2: Provide information in an accessible format on request.
Estimated Time / Completion Date
|Retain plain text version of new documents (Example: WORD format) for efficient conversion to alternate formats.||Communications and all relevant staff||Nil||Immediately|
|Develop procedure for responding to requests for documents in alternate formats.||Accessibility Coordinator with Accessibility Working Group, and management approval||Nil||1 month / September 1, 2015|
|Alert finance area that current
year and future requests for
contingency funding must
include accessibility line item.
|Accessibility Coordinator with management approval||Included in current contingency budget||2 hours / September 1, 2015|
|Create on-line training
(PowerPoint) on how to
respond to requests for
alternate format and local
|Accessibility Coordinator with Human Resources||$100||2 months / October 1, 2015|
|Select existing forms to be
converted (internally) to large
print and CD.
|Accessibility Coordinator with assistance from Admin. Staff||$50||1 month / November 1, 2015|
|Post a notice on website,
Facebook, and on print
documents, that information is
available in alternate formats
|Accessibility Coordinator||Nil||1 week / November 1, 2015|
|Outsource Braille conversion
for agenda and budget for
annual meeting, if requested.
|Accessibility Coordinator||$100.00||2 weeks / December 1, 2015|